Hirers Information

Hiring the Venue

How to hire our spaces:

  1. We’ve made the Hire Costs and Inclusions 2017-2018 list available here, but we are also happy to adapt and create custom packages to suit your needs. Please note that our prices change on the 1st April each year and the price for your booking is set for the date of the event and not when the booking was made.
  2. Please check our availability calendar for dates available for booking or contact the theatre.
  3. You are then able to download our Hirers Agreement Form 2017, with all of the Terms and Conditions of Hire included, complete and return to the theatre with your deposit payment.
  4. Once we receive this, we will send you confirmation of your booking.
  5. An invoice for the balance payment will be sent to you 6 weeks before your event by the Weston-super-Mare Town Council Finance Department. Any Ticket sales money will be requested from the Weston-super-Mare Town Council Finance Department the next working day after your event and they will send you any outstanding payment within 30 days of the end of your event.

We do our upmost to ensure that all of our hirers have a fantastic experience at The Blakehay Theatre and so please feel free to contact us if you have any queries on our booking process.

Room Hire

All of our Room hire only bookings will be staffed by one member of the theatre staff and have access to all toilet facilities as standard.

Main House – The main house stage is located on the ground floor and has level access to be able to hire as a rehearsal space. This is an empty space with basic flood lighting available and does not have the facility for tables or chairs but makes a fantastic black box for classes or as a rehearsal space. The maximum capacity for the stage use is 40 people dependant on the activity. The Main house stage can be hired in either 4 or 8 hour sessions. Please note that this does not include access to the theatres technical equipment or dressing rooms.

AVAILABLE SOON! – Studio Spaces – Our new studio spaces are located on the first floor. There are two studios available to hire or one large studio theatre space. These are light airy rooms with a multi-purpose floor and have access to chairs for inclusive use and can be used for rehearsals, classes, meetings or training sessions.

Studio 1 – maximum capacity of 60 people (dependant on activity)

Studio 2 – maximum capacity of 40 people (dependant on activity)

Studio Theatre – maximum capacity of 100 people (dependant on activity)

Please note that studio 2 and the Studio Theatre has access to a small stage that can be utilised during a room hire only, however access to any theatre equipment is not included. The studios can be hired in either 4 or 8 hour sessions.

Theatre Bar – Our theatre bar is located on the ground floor of the theatre. It is a light and airy carpeted room with tables and chairs available to use. This space is ideal for meetings or training purposes. There is also access to a small outside courtyard. The theatre bar can be opened and inclusive in the cost of a room hire only booking upon request only.

The theatre bar can be hired in 2, 4 or 8 hour sessions. Please note that this does not include access to any equipment or refreshments but these can be added at an additional cost upon request.

Performance packages

All of our performance package bookings include box office, front of house staff, technician assistance, a duty manager and bar staff.

Main House – The main house packages include our 207 numbered and fixed raked seat auditorium, full use of the theatre stage and technical equipment, access to the backstage area, two backstage dressing rooms (ground & first floor with a maximum of 25 persons per dressing room), stage left & right Juliette balconies, green room and backstage toilets for the duration of the hire. Also included is the technical assistance from the theatre technician.

During a performance or event the front of house, box office and theatre bar will be open one hour before the stated start time of the event. The Main house auditorium will open 30 minutes before the stated start time. The theatre bar will also be open for a 20 minute interval during the event and then close after this. Full box office facilities are also included in the package price with all tickets being sold through the theatre box office during standard opening times and online. Performing Rights Society fee is set at a basic fee for all hirers and a PRS form must be given to the theatre for all performances that include music, unless a licenced show. All publicity for your event must be supplied by the hirer although free entry into the theatre’s what’s on guide and online presence will be supplied, dependant on deadlines being met. Please note that all main house bookings will take precedence over bookings in other areas of the theatre.

AVAILABLE SOON- Studio Theatre – The studio theatre packages include seating up to 100 audience members (dependant on the layout of the seating), full use of the studio theatre stage and technical equipment, access to the backstage area, one backstage dressing rooms (first floor, maximum of 25 persons), green room and backstage toilets for the duration of the hire. However, please check when hiring as Main House performances will take priority backstage with use of the backstage facilities over a studio theatre booking. Also included is the technical assistance from the theatre technician.

During a performance or event the front of house, box office and theatre bar will be open one hour before the stated start time of the event. The studio theatre will open 30 minutes before the stated start time. The theatre bar will also be open for a 20 minute interval during the event and then close after this. Full box office facilities are also included in the package price with all tickets being sold through the theatre box office during standard opening times and online. Performing Rights Society fee is set at a basic fee for all hirers and a PRS form must be given to the theatre for all performances that include music, unless a licenced show. All publicity for your event must be supplied by the hirer although free entry into the theatre’s what’s on guide and online presence will be supplied, dependant on deadlines being met. Please note that all main house bookings will take precedence over bookings in other areas of the theatre.

Theatre Bar – The theatre bar packages include seating for 50 audience members, full use of the theatre bar. Also included is the technical assistance from the theatre technician.

During a performance or event the front of house, box office and theatre bar will be open 30 minutes before the stated start time. The theatre bar will also be open for a 20 minute interval during the event and then close after this. Performing Rights Society fee is set at a basic fee for all hirers and a PRS form must be given to the theatre for all performances that include music, unless a licenced show. Full box office facilities are also included in the package price with all tickets being sold through the theatre box office during standard opening times and online. All publicity for your event must be supplied by the hirer although free entry into the theatre’s what’s on guide and online presence will be supplied, dependant on deadlines being met. Please note that all main house bookings will take precedence over bookings in other areas of the theatre.
optional extras

Extra Dressing Rooms – If you have a large company or need to split your company for child protection reasons, the theatre has two extra large dressing rooms for hire. With access to backstage both of these extra dressing rooms are located on the first floor. The two dressing rooms are our Studio 1 & Studio 2 spaces and so please check that these are available at the time of hiring. Studio 1 is a maximum of 30 persons and Studio 2 is a maximum of 25 persons.

External Venue Box Office Service – We are now able to offer a box office service for external venues. This will include selling your tickets through our box office during our daily opening hours and can also be sold online. The box office service includes producing all paper tickets for your event, but does not include an on the door service however all paperwork would be supplied for this to be available. Quotations for this are available upon request for the theatre and are dependant on the amount of tickets required.

Technical specification

Technical Specifications April 2016 can be downloaded here.

Lighting Desk

Please note: ALL electrical equipment brought into the venue by hirers, must have an up-to-date PAT test and be subject to a visual inspection by our technician. PAT test certification for electrical equipment must be brought to the venue with the hirer and failure to do this may result in your equipment not being allowed into the venue.

Hirers must ensure that the correct personal protection equipment (PPE) is worn and used at all times by their workers, members, volunteers or associates. The Blakehay accepts no responsibility for any injuries that may occur due to negligence by its hirers.

All items on this list are subject to change at anytime and we reserve the right to change these specifications without notification.

For more information please contact or technician at rob.heath@wsm-tc.gov.uk

Health & Safety information 

When booking the theatre please ensure that your company is aware of the Health & Safety procedures which can be downloaded here; If you have any questions or unsure, please contact us.

Evacuation Plan

Fire Risk Assessment

Staging & Props Risk Assessment

Slips, Trips & Falls Risk Assessment

Working at Height Risk Assessment

Safe use of Ladders SSOW

Pyrotechnics SSOW

Pyrotechnics Risk Assessment

We ensure that there is a member of staff on duty who is a trained first aider. If you need a first aider please speak to one of staff members or if you have an accident please inform our staff so that it can be recorded in our accident book. There are two first aid kits in the building. One is kept in the foyer and the other in the green room backstage.

PRS Information

Where the Event involves the performance of copyright musical works covered by our PRS Licence, you must: comply with the terms of our Licence, complete a PRS form relevant to your event, which can be downloaded below and return to the theatre.

Please download and complete the correct form for your event;
Programme Form Variety Show/pantomime, Music Hall (Excluding those consisting of words and music specifically written for you)
Programme Form Dramatico-Musical Works (Operas, Operettas, Musical Plays, Revues, Pantomimes and Ballet)
Programme Form Popular Music Entertainments (including concerts of light or popular music, folk, jazz, pop, rock etc)
Programme Form Concerts and Recitals of Classical and Lights Classical Music

Publicity & Marketing Information

It’s no fun rehearsing for weeks and then playing to houses of ten or twenty people – you want your efforts to be seen by as many as possible – and the Box Office receipts are what pay the bills! The key to getting people to come and see shows is good publicity. We do our up most at the theatre to help support you promote your event. Unfortunately, the theatre does not have the staff resources to dedicate solely on this or to communicate directly with the you in this regard and therefore the responsibility lies with you to supply material to the theatre and to actively promote your event.

Ticket sales for a season are launched at the same time as our season brochure, this is when posters and leaflets will go in display and events will normally be added to our website and advertising outlets. If you would like your event to go on sale or be marketed before the launch of our brochure please let us know.

What's On Guide

 

What’s On Guide Brochure
A full colour brochure is produced twice a year and is free of charge to all parties, we do a run of 5,000 brochures each season. All show information printed in the brochure will be taken from the official booking form. Brochures will be available from the theatre foyer as well as local Tourist Information Centres and local Libraries, shops and cafés.

The brochures are produced:-Whats On 2014
SPRING/SUMMER (Apr – Sept): Deadline for information 01st February. Launched Middle of March.
AUTUMN/ WINTER (Oct – Mar): Deadline for information 01st August. Launched Middle of September.
The timings of the brochures can vary due to demand, please call the theatre for more accurate information.

 

 

The information will be taken from your official booking form but additional information is required:-

  • Hirer name as you wish it displayed on the show entry.
  • URL of the hirer’s website (if you have one).
  • Name of the show.
  • Category for the show (ie Comedy Drama)
  • Ticket Prices
  • Tagline or short description (ie UK Premier).
  • Longer description of the show.
  • An image of the show poster or other image that goes with the show.

Show images must be owned or appropriately licensed by the hirer to allow the theatre website and other websites that syndicate our event information to use the images – it is the hirer’s responsibility ensure that use of the images does not infringe any copyright restrictions. Show images should be in a portrait orientation and will be resized to approximately 212 by 300 pixels for display.

Foyer Leaflets & Posters
Hirers should provide publicity material before the launch of the season so that this is ready to go on display.

We are very pleased to say that we now have the opportunity with North Somerset Council to be included in their large publicity sites around Weston-super-Mare free of charge. They have agreed to be 20 x Double Crown (20″ x 30″ 508 x 762 vertical) posters to be put up for each show, which is a great opportunity to advertise your event in prominent positions around the town.

The theatre will be producing a large poster for the season for the external notice board at the front of the theatre, which will be free of charge to all hirers (dependent on information deadlines being met).

The theatre is also looking at new opportunities for individual events to be able to advertise on large external banners at the front of the theatre, information about this will be sent out to you as soon as we know about this.

We will also be able to continue to use the 8 x Town Council notice boards around the town as well as in the theatre and at the Visitor Information Centre at the Tropicana.

The theatre is being completely re-branded during August 2017 with a new colour scheme and logo for the theatre. The external fittings of the theatre will be renewed during August and our online presence will all be changed during August. This will mean that during August the old Blakehay Theatre logo will cease to exist and the new logo will be in use. This does mean that any promotional material that you supply the theatre with will now need to include the new branding for the theatre in a certain format.

All publicity must incorporate The Blakehay Theatre logo in the correct format which can be seen below;.

This will need to be in the form of a white box along the bottom of each poster or leaflet with our Purple writing as per below example, all details can be found on our website;

Adult: £14.50 Concession: £12.50

Box Office: 01934 645493 or Book Online

www.blakehaytheatre.co.uk

For the latest news, events and offers follow @BlakehayTheatre Online

times, prices and dates correct at time of print.

Send publicity material to:
Blakehay Theatre, Wadham Street, Weston-super-Mare, BS23 1JZ or deliver by hand when the theatre is open (10am – 2pm Tuesday – Saturdays).

If you provide A5 leaflets they will be displayed in the holders in the theatre foyer and bar; and we endeavour to use these to exit flyer shows. All posters and flyers should be produced in a portrait orientation as to fit in our notice boards and will be displayed in strict chronological order at the discretion of the theatre. Hirers should note that A3 & A4 portrait posters provided for the exterior case will be displayed. Posters are updated on the Monday following the previous production except Bank Holidays when they will be replaced on the Tuesday.

We are very pleased that we will be able to have posters displayed on the North Somerset notice boards. Please provide 20 Double Crown Size posters for these.

Websites & Social Media
All events are added to our events listings calendar on our theatre website: www.blakehaytheatre.co.uk We also advertise your event on our Facebook page, via our Twitter account and also send information to the local media.

Local Print

Editorial

The Weston Mercury is the paid-for local paper which sells around 14,000 copies around Weston and neighbouring towns. We are proud to have a working relationship with The Mercury and we are happy to forward any press releases that you have – although we cannot guarantee they will appear in the paper.  Please could you ensure that these are received by the The Mercury at least 21 days prior to your event – and note that inclusion of high-resolution photographs in publicity material increases the prospect of prominent use. Call 01934 422500 or email entertainment@westonmercury.co.uk to contact the Mercury editorial team directly.